October 5, 2026 - Baldwin Elementary School Intermediate School Library

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Attendees:  Brenna Hawley-Craig, Kayla Curry, Tara Burnham, Catherine Tarka, Erika Bench, Elizabeth Langham, 

Tasha Riggins, Debbie Shaffer, Cait Sidener, Haley Trober, Shelby Herrington, Tammy Lamb, Shanaye McBride, 

Hannah Towns, Jaci Walker, Nicole King, Dan Wallsmith

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• Action Items

  • Brenna

    • Send decline email explaining who is not receiving a grant and why, after reviewing Tara's email

    • Make classroom grant certificates and schedule volunteers to hand them out

    • Draft the member removal mechanism for the bylaws; post to GroupMe for a vote

    • Build the food drive daily count spreadsheet

    • Make food drive signs and branding

    • Follow up with the Bullpup Stroll sponsor for the updated graphic

    • Add site council dates to meetings and add Gina

    • Send conference food SignUpGenius criteria to Shelby

    • Reduce each classroom grant recipient's list to the approved amount – completed

    • Add Cait to the voting member GroupMe – completed

  • Tara

    • Email classroom grant recipients about approved amounts and the photo condition; copy Brenna

    • Deposit the new Fill the Bullpup Paw cash

  • Cat

    • Post the Fill the Bullpup Paw winners

    • Post about the October snack cart

    • Check on the piñata costume; confirmed they have it – completed

  • Shelby

    • Build the conference food dessert SignUpGenius

  • Lyndsey

    • Lead the food drive; find out who received drop-offs in past years

  • Debbie

    • Ask Lyndsey about the birthday signs

    • Donations to support the winter workshop

  • Dan

    • Provide laptop stands to Abigail Sender

  • Everyone

    • Sign up for open October snack cart slots

    • Count food drive donations on assigned days; drive on drop-off day

    • Bring visibility and staff appreciation ideas to the next meeting

• Membership changes

  • Cait is voting member

• Recaps

  • Block party final numbers - Tara/Kayla

    • $12.87 total costs in the end!

    • $1,487.13 below budget

    • Advance meal tickets, raffle tickets and concessions brought money back

    • Not intended as a fundraiser; raffle and concessions round out the event

  • Fill the Bullpup Paw recap - Brenna

    • Overall Results

      • $10,197 total raised

        • Budget goal was $3,000 (Raised more than 3.3× our goal)

        • $350 budgeted for prizes, $9,847 net

      • That is more than $2,500 more net revenue than last spring’s Bullpup Stroll, which netted $7,216

      • Replaced the trash bag fundraiser, which usually brought in about $3,000 net

    • By School

      • Primary Center: $6,522

      • Intermediate Center: $3,675

    • How Donations Came In

      • Cash: $4,881 — 47.9%

      • Online: $3,554 — 34.9%

      • Checks: $1,762 — 17.3%

    • Student Participation

      • 106 students raised money

      • 69 students raised $100 or more and qualified for the prize drawings, earned 139 total raffle entries

      • Average raised per participating student ~ $96

    • Winners

      • Classes

        • PC: Parks’ Kindergarten — $800

        • IC: Sender’s 4th Grade — $670

      • Students

        • Dixie Wilkinson (PC Turner)

        • Cole Retter (IC Schiffelbein)

    • Prizes

      • Have emailed for responses for classes & highest earners

    • For each student who earned $100 or more

      • Paw Squishy on Amazon

      • ​Purple bag

      • Squishy idea credit to Danielle

      • Money is still coming in

      • Upcoming discussion: how much goes to savings versus next year's budget

  • September snack cart recap

    • Orange You Glad it’s Hump Day

    • Kayla & Cait delivered

      • Huge hit!

      • Staff were excited to be included, not just teachers

      • https://www.facebook.com/bullpupspto/posts/pfbid0nVGmrAtNmN66PGe2ApasHe9x2QTDr4Mj9SFSEfDxoPtoDXe2Dj2dhy6cEwd8CrQLl?__cft__[0]=AZifp9JgS4BasPem20IDEa1nffnakDm2m45fy17Nv0zSr-tCJXLcyhBDNaqs13NA9Wc24R_UnzTl_d5zxvDzvkB3Z9hhEc_fcxdhhzxGmEf4_oxyiMUEgyiG33YGZK_XE2784Fpjp8I0-6mFvXwRZ1q6TbVzLik78rCQLurxNezTeYbuOs7pZ2tjOVc&__tn__=%2CO%2CP-R 

    • Run on online donations; cart decorations paid by Brenna, possibly budgeted next year

  • Custodian Appreciation Day Oct 2 - Brenna

    • Voted to re-allocate some money from secretary appreciation to this, $50 total

      • Secretary appreciation had $200; custodian appreciation had nothing allocated last year

    • 5 custodians

    • Gift basket

      • BES purple cup

      • $10 gift card to Uplift Coffee

      • A couple bullpup pride stickers

      • Chocolate chip M&M cookies baked by Brenna

      • All purple

    • https://www.facebook.com/bullpupspto/posts/pfbid036gtxZwFkxGndPiQVsuRjb79gJ7yEuZGNmfDGYZCoMmiuzSxhmLQumbPuVHDzCTgSl?__cft__[0]=AZiTAMfzIddcoMuuEXp4GRchzreKrOz0Hoy59RqnaAd_nREAHD3kF3NGbcfrcvmem2Mq9sP4KN_me0uwkCFIMDOkAPgPYSj56iTa6nu81978Eufghz6GctWggG9vR1fiiCUvUxNCTX8FYq99XxSOS0u1-hegk4X7ygghXzkja2_mp8JVr303IpTLwTI&__tn__=%2CO%2CP-R 

    • Goal: more appreciation days with more notice; most are at the end of the year

• Upcoming Events

  • Teacher sheets for major events

    • Will keep putting together FAQs for this

    • Teachers at the meeting found the Fill the Bullpup Paw sheet very helpful

    • Major events: Penny Wars and the Bullpup Stroll

  • Conference food signup for each school? - Shelby

    • Do at both schools? Just one?

    • Teachers prefer parents bring desserts

    • Shelby building the SignUpGenius; counts toward voting rights

  • October Snack Cart

    • All Tricks, No Treats

    • SignUpGenius: https://www.signupgenius.com/go/10C0E4AA4AB2AA5FECF8-65393273-bespto#/

    • PC - Haley Trober

    • IC - Katrina Temple

    • Wednesday, October 21, after conferences

    • Sign-ups trickling in; needs another push online

  • Food Drive - Lyndsey

    • Fri, Nov 6–19 - Collection

      • Count as one item when wrapped together

      • Divided by the number of students

    • Counting PC

      • Shanaye

      • Lyndsey

      • Jaci - 10th & 12th

      • Count at bell ring

    • Counting IC

      • Debbie

    • Fri, Nov 20 – Food dropoff

      • Elizabeth

      • Tara

      • Lyndsey

      • Brenna

    • Tables at each school

    • Who have we dropped off to in the past?

      • Lighthouse baptist 

      • Methodist food pantry

    • Each building, pick a spirit week

      • Winning grade picks a spirit day theme for each day

    • Daily totals go into a shared spreadsheet

    • Counting and drop-off count toward voting rights

    • Will put together some branding/designs for marketing it

  • Penny Wars

    • Cool theme idea - Mario

      • Character for each grade moves up and down with the totals

      • Template video for posts and the assembly

      • Kayla has costumes for the assembly

    • January or February; possibly renamed Coin Wars

  • Bullpup Stroll

    • Schedule backup dates in case of weather this year

    • April 8-9 right now

      • PC backup dates are April 15 & 16

      • Backup for IC is April 16

    • No updated graphic from the sponsor yet

• Site council days

  • November

  • February

  • April

• Voting for Classroom Grants - Tara (last 30 minutes)

  • $1400 budget

    • 21 requests 

    • $4045 of requested budget

  • Approach

    • No grant to teachers who received one last year; spreads grant money to as many teachers as possible

    • Defaulted to requests that allow a partial grant; spreads the money farther

    • Priority: requests that reach the most students

    • Recipients must send photos; give notice before photos are taken

  • Approved – $1,382.18 total

    • Megan DeLaTorre, Primary Center soccer goals – $200 toward $220; she pays the difference

    • Jaykob Lemonds, music – $192

    • Kaylyn Stout and Autumn Blakesley, special education – $132 for two chairs and a three-pack of headphones

    • Jessica Barker, speech – $115, full request

    • Nicole Neil – $86.28, full request

    • Abigail Sender – $56.90 for two yoga balls; laptop stands available from Dan

    • $100 each: Lacey Maddick, Cybill Coates, Anessa Parks, Fayth Lange, Greta Singer, Tamara Lamb

  • Declined

    • Grants last year: Becca Todd, Nicole Turner, Bailee Bones, Casey Wright, Erika Bench (7 no, 1 yes)

    • Shanaye McBride – partial not possible

    • Pre-kindergarten group jumbo blocks – have other blocks per Nicole

    • Gina Dearing, Parents as Teachers – no; does not fit requirement of classroom enhancement

    • Justin Hoffman – withdrew; received yoga mats from library

    • Kate Maloney – no updated link

  • $17.82 left of $1,400

• Other Items

  • Birthday Signs - accidentally still open but closed now

    • Self service - have them

    • Did one in September

    • Had two other enquiries for this

    • Loan for a $25 donation; keep one set at each school

  • Bylaws

    • Changes requested in July have been made

    • Discuss implementing ability to remove members; we have clear rules about adding people but not removing them, which national bodies have/Roberts Rule of Orders has

      • ⅔ or majority of members, given members elect people

    • No concerns raised; Brenna to draft and post to GroupMe for a vote

  • Goal to be more visible just beyond fundraisers; Other small items we can do regularly beyond snack cart

    • For kids

      • Pinata idea: https://www.instagram.com/reel/DdchL5HBaB9/?stkn=MWc0aXBtZW5meTkxOA%3D%3D

      • Have the costume

      • End of school photo frame

        • Cat’s friend who does banners?

        • No money attached; just there for pictures

    • For staff

      • Candy/treat “pong”: https://www.instagram.com/reel/DdcdOqOtDIt/?stkn=MTdzd29pZmE1NXA2OQ%3D%3D

      • Adopt a teacher?

        • #14: https://www.ptotoday.com/pto-today-articles/pto-ideas-to-try-this-year

        • Brenna has extra Christmas trees

      • Pop for gift cards (darts)

  • No fundraiser until next semester; time to plan ahead